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SEPC Website Terms and Conditions of Use

Effective date: June 1, 2019

Revised Date: May 1, 2026

 

WELCOME to the website of the Southeast Produce Council.

Please read the following terms and conditions of use before using our www.seproducecouncil.com website (this “Site”). By using the Site, you agree to use the Site in accordance with these terms of use, including our Privacy Policy:

 

SEPC Privacy Policy

The Southeast Produce Council, Inc. (“SEPC,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information we collect, use, store, and disclose in the course of our operations. This Privacy Policy explains how SEPC handles personal information collected from members, event participants, website visitors, sponsors, exhibitors, donors, volunteers, business partners, and other individuals who interact with us.

This Privacy Policy applies to personal information collected through our programs, events, services, communications, website, and other business activities. It also applies to personal information processed by SEPC employees, contractors, service providers, and agents acting on our behalf.

If you have questions about this Privacy Policy or SEPC’s privacy practices, please contact us at:

Southeast Produce Council, Inc.
242 North Masonic Street
Millen, GA 30442
Phone: 1-877-720-SEPC
Email: info@seproducecouncil.com

 

1. Definitions
“Personal Information” means information that identifies, relates to, describes, or could reasonably be linked with a particular individual. Depending on the context, this may include a name, mailing address, email address, telephone number, employer, job title, payment information, event registration details, or other similar information.
“Collect” means to gather, acquire, receive, or otherwise obtain personal information by any means, including directly from an individual or from third parties.
“Use” means to handle, manage, analyze, store, process, or otherwise work with personal information within SEPC.
“Disclose” means to share, transfer, release, provide access to, or otherwise make personal information available to a third party outside SEPC.
“Service Provider” means a vendor, contractor, or other third party that processes personal information on behalf of SEPC for a business purpose.

 

2. Accountability
SEPC is responsible for the personal information in its possession or control, including personal information provided to service providers for processing on SEPC’s behalf.
SEPC maintains internal practices designed to support compliance with applicable U.S. privacy and data protection requirements. Responsibility for day-to-day handling of personal information rests with SEPC personnel and any authorized third parties handling such information on SEPC’s behalf.
Where SEPC shares personal information with service providers, SEPC takes reasonable steps to require appropriate safeguards and confidentiality protections.

 

3. Categories of Personal Information We Collect
Depending on how you interact with SEPC, we may collect the following categories of personal information:

  • Contact information, such as name, company name, mailing address, email address, and phone number.
  • Professional information, such as job title, employer, industry affiliation, and membership details.
  • Event and registration information, such as conference registration details, hotel information you provide through SEPC processes, badge information, attendance records, and preferences.
  • Transaction information, such as payment details, billing information, donation records, sponsorship information, and purchase history.
  • Directory and member information, such as information included in member listings or directories.
  • Communications, such as messages, inquiries, survey responses, feedback, and customer service records.
  • Volunteer or charitable activity information, where relevant to SEPC programs.
  • Technical information, such as IP address, browser type, device information, usage data, and website interaction information collected through cookies or similar technologies, where applicable.

SEPC does not intentionally collect sensitive personal information unless it is reasonably necessary for a legitimate business, event, legal, or operational purpose, or as otherwise permitted by law.

 

4. How We Collect Personal Information
SEPC may collect personal information directly from you when you join, register, make a purchase, donate, complete a form, participate in an event, subscribe to communications, or otherwise contact us.
SEPC may also collect personal information from your employer, organization, or colleagues in connection with memberships, sponsorships, event participation, or business relationships; from service providers, payment processors, event platforms, hotels, or other vendors supporting SEPC operations; automatically through our website or online systems using cookies, analytics tools, or similar technologies, where applicable; and from publicly available sources or industry resources, where permitted by law.

 

5. Purposes for Collecting and Using Personal Information
SEPC collects and uses personal information for legitimate business and organizational purposes and will limit its collection and use to what is reasonably necessary for those purposes or as otherwise permitted by law.

  • Communicate with members, customers, sponsors, exhibitors, donors, volunteers, and other stakeholders.
  • Provide information about SEPC programs, services, initiatives, and industry matters.
  • Administer memberships, directories, events, meetings, conventions, sponsorships, donations, and related services.
  • Process registrations, reservations, payments, and transactions.
  • Develop, improve, market, and provide SEPC services, programs, and communications.
  • Maintain records, respond to inquiries, and provide support.
  • Operate, protect, and improve our website, systems, and operations.
  • Comply with legal, regulatory, contractual, accounting, tax, and reporting obligations.
  • Protect the rights, safety, and security of SEPC, its members, event participants, and others.

 

6. Legal Basis and Consent
Where required by applicable law, SEPC will obtain consent for the collection, use, or disclosure of personal information. Consent may be express or implied depending on the nature of the information, the context of the interaction, and applicable legal requirements.
In some circumstances, SEPC may collect, use, or disclose personal information without consent where permitted or required by law, including for legal compliance, fraud prevention, security, contractual necessity, or other recognized business purposes.
Individuals may opt out of certain communications or withdraw consent where legally applicable, subject to contractual, operational, or legal restrictions. Withdrawal of consent will not affect processing that occurred before the withdrawal request was received.

 

7. Disclosure of Personal Information
SEPC may disclose personal information to service providers that support SEPC’s operations, including technology providers, payment processors, event managers, marketing vendors, directory providers, and professional advisors; hotels, venues, exhibitors, sponsors, or event-related partners when necessary to administer event participation or related services; government agencies, regulators, law enforcement, courts, or other parties when required or permitted by law; and successors, acquirers, or affiliated entities in connection with a merger, reorganization, asset transfer, or similar business transaction, subject to appropriate protections.
SEPC does not sell personal information for monetary consideration. If SEPC ever engages in activities that may be considered a sale or sharing under applicable state privacy laws, SEPC will update this Privacy Policy and provide any required rights and notices.

 

8. Member Directories and Event Information
As part of its association activities, SEPC may compile and share member, sponsor, exhibitor, or attendee information in directories, event materials, or related communications. Where applicable, SEPC will provide notice regarding what information may be included and any choices that may be available.

 

9. Data Retention
SEPC retains personal information for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, to maintain business and membership records, to comply with legal or contractual obligations, to resolve disputes, and to enforce agreements.
When personal information is no longer reasonably needed, SEPC will take reasonable steps to securely delete, destroy, anonymize, or de-identify it, as appropriate.

 

10. Data Accuracy
SEPC takes reasonable steps to maintain personal information in an accurate, complete, and current form appropriate for the purposes for which it is used. Individuals are encouraged to notify SEPC if their information changes or if they believe information SEPC maintains about them is inaccurate.

 

11. Security Safeguards
SEPC uses reasonable administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, loss, misuse, alteration, disclosure, or destruction.
No method of transmission over the internet or method of electronic storage is completely secure. As a result, SEPC cannot guarantee absolute security, but it works to apply reasonable and appropriate safeguards based on the sensitivity of the information.

 

12. Individual Rights and Choices
Subject to applicable law and verification of identity, individuals may have the right to request access to personal information SEPC maintains about them, request correction of inaccurate personal information, request deletion of personal information where applicable, opt out of certain email marketing communications, request information about SEPC’s privacy practices and disclosures, and exercise any additional rights available under applicable state privacy laws.
SEPC may need to verify a requestor’s identity before responding to a privacy request and may decline a request where permitted by law.

Southeast Produce Council, Inc.
242 North Masonic Street
Millen, GA 30442
Phone: 1-877-720-SEPC
Email: info@seproducecouncil.com

 

13. Children’s Privacy
SEPC’s services and programs are generally intended for adults and business representatives. SEPC does not knowingly collect personal information online from children under 13 unless such collection is permitted by law and appropriate consent has been obtained.

 

14. Third-Party Links and Services
SEPC’s website, communications, or event platforms may contain links to third-party websites, tools, or services. SEPC is not responsible for the privacy, security, or content practices of those third parties. Individuals should review the privacy policies of those third parties before providing personal information.

 

15. State-Specific Privacy Rights
Residents of certain U.S. states may have additional privacy rights under applicable law, including rights to access, delete, correct, or opt out of certain uses of personal information. SEPC will honor applicable rights requests as required by law.

 

16. Changes to This Privacy Policy
SEPC may update this Privacy Policy from time to time to reflect changes in legal requirements, operations, or privacy practices. When updates are made, SEPC will revise the effective date above. The updated version will become effective when posted or otherwise communicated.

 

17. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or SEPC’s handling of personal information, please contact:

Southeast Produce Council, Inc.
242 North Masonic Street
Millen, GA 30442
Phone: 1-877-720-SEPC
Email: info@seproducecouncil.com